Font and Image Rights Administrator – London


Reports to: Global Font Manager

Division: DK Operations

Service: DK Asset Management

Purpose of the role:

Perform and coordinate font rights checks for our books

Generation and verification of usage reports for all image agencies

Main Responsibilities (describe the main tasks this person will be responsible for – minimum of three)

  • Checking font scheduling rights for our content
  • Run font reports to enable ebook rights check
  • Manage administration of font account configurations
  • Support Global Fonts Manager on ad hoc projects
  • Management of policy requests and general inquiries
  • Account Access Audit
  • Support teams with font queries related to key projects
  • Creation of a monthly report for Getty Istock Alamy shutterstock SPL 123RF Submission of photos via the image search database.
  • Check error reports and distribute them to agencies.
  • Increase order forms for agency images
  • Work with image researchers to correct image entries when fees differ
  • Archive reports to Google Drive
  • Create pivot tables for DK Finance so that they record costs on isbn
  • Update google/excel trackers
  • Send letters and raise purchase orders for some agency work
  • Monthly distribution of completed titles to researchers to initiate the usage confirmation process
  • Work in Basware to link invoices to purchase orders
  • Setting up new sources – font foundries, image agencies, artists
  • Ordering free copies instead of payment for some sources
  • Work with agencies on book permissions
  • Uploading content to our internal systems
  • Key skills and knowledge (identify key skills/qualities/qualifications this person should have) If desired, use a scale of 1, 2, 3, where 1=basic, 2=important, 3=critical
  • Attention to detail 3
  • Good communication and effective teamwork – 3
  • Business Awareness – 2
  • Rights Experiment 2
  • Image library experience preferred – 2
  • Interest in design and typography – 1

Relationships (list the main stakeholders for this person and the departments they will liaise with)

  • DK Asset Management
  • DK Content License
  • Creative DK
  • DK Learning
  • DK-Technology
  • Delhi

Key performance indicators (how would you measure success in this role)

  • Provide monthly agency image reports on time
  • Processing policy requests on time

About our company:

We believe in the power of discovery. That’s why we create books for everyone that explore ideas and nurture curiosity about the world we live in. From first words to the Big Bang, from natural wonders to urban adventures, you’ll find expert knowledge, hours of fun and endless inspiration in the pages of our books.

We’re the world’s leading illustrated publisher and part of the Penguin Random House division of Bertelsmann, creating cutting-edge designs and stunning visual books for the whole family. We are passionate about inspiring curiosity and bringing people to books through their thirst for knowledge. With a global book-loving community of over 800 colleagues in the UK, USA, Germany, India, China, Canada, Spain and Australia, we produce books in over 100 countries and more than 60 languages. Learn more at


Comments are closed.